145 Microsoft Word Shortcuts & Their Meanings

We are used to using the mouse until we have completely ignored  Microsoft Word shortcuts. Are you aware that you can do a lot with the keyboard shortcuts than you can do with the mouse?

What if one day you find yourself without a mouse and you have to type a word document? This is the reason why you need to master ms word shortcuts.

The 145 Microsoft Word Shortcuts

Below are 145 Microsoft Word shortcuts that can greatly help you to navigate and manipulate Microsoft word document with ease.

We have grouped the shortcuts according to MS word functionality and keyboard keys. We believe such will make it easy for you to master the shortcuts.

Kindly note that you must tap the key in order as we have written them. Changing the pattern would result in different results or none at all.

Also, note that + means and not the plus sign. For example, if we type CTRL+ALT, we mean you press CTRL and ALT keys simultaneously not the ‘+’ sign.

Similarly, the full colon (:) after the shortcuts are not part of the shortcut. We have used it to separate the shortcut and the explanation. Example, CTRL+ALT: means the same as explained above.

Therefore, except ‘+’ and ‘:’ any other word or symbols are part of the shortcut. Kindly always remember this. Let’s start.

Highlighting Text Ms Word Shortcuts

  1. CTRL+A: Select all paragraphs in a page
  2. CTRL+B: Bold the selected words
  3. CTRL+C: Copy selected words
  4. CTRL+X: Cut the selected words

Aligning Selected Text Word Shortcuts

  1. CTRL+E: Align selected text to the center
  2. CTRL+L: Flush selected text to the Left
  3. CTRL+R: Flush selected text to the Right

Opening Ms. Word Document Shortcuts

  1. CTRL+N:  Open a new Word document
  2. CTRL+O:  Open word options window
  3. CTRL+P: Open print window
  4. CTRL+F:  Open Find text box within the word document

 Moving Cursor Word Shortcuts

  1. CTRL+<-:  Move one word to the left
  2. CTRL+->:  Move one word to the Right
  3. CTRL+I: Move Up one sentence
  4. CTRL+|: Move down one sentence
  5. CTRL+End: Move the cursor to end of the document
  6. CTRL+Home: Move the cursor to the beginning of the document

Deleting Text Word Shortcuts

  1. CTRL+Del: Delete the word to the cursor right
  2. CTRL+Backspace: Delete the word to the left of the cursor

Line Spacing Word Shortcuts

  1. CTRL+1: Single-space between lines in the document
  2. CTRL+2: Double-space between lines in the document
  3. CTRL+5: 1.5 space spacing between lines

 Converting Text to Heading Ms. Word Shortcuts

  1. CTRL+Alt+1: Convert highlighted text to heading 1
  2. CTRL+Alt+2: Convert highlighted text to heading 2
  3. CTRL+Alt+3: Convert highlighted text to heading 3

Insert Shortcuts in Word Document

  1. ALT+Shift+D: Insert today’s date at the cursor position
  2. ALT+Shift+T: Insert current time at the or position
  3. CTRL+A: Select the entire word document

Manipulating Text Font in Word Document

  1. CTRL+Shift+F: Open font dialogue box to change
  2. CTRL+Shift+> : Increase selected font +1
  3. CTRL+]: Increase selected font +1
  4. CTRL+[: Decrease selected font -1

Text Indentation Word Shortcuts

  1. CTRL+T: Hanging indent selected text
  2. CTRL+M: Indent paragraph

F1-F12 Word Document Shortcuts

F1 (Opening and Navigation)

  1. F1: Open help window.
  2. F1+ALT: Navigate to the next field in the word document.
  3. F1+ALT+Shift: Navigate to the previous field in the word document.

F2 (Moving and Saving)

  1. F2: Move highlighted text.
  2. F2+ALT+CTRL: Launch an open window to save the current word document.
  3. F2+ALT+Shift: Open save window to save for the first time.

F3 (Auto Text Entry)

  1. F3: Launch Auto Text entry mode
  2. Shift+F3: Toggle text case between lower case, Capitalization, and UPPERCASE
  3. Alt+F3: Launch Auto Text Entry window

F4 (Repeating, Exiting, Closing)

  1. F4: Repeat the previous task you had done.
  2. ALT+F4: Exit Microsoft word document. Below is the popup window that popup. This requires you to save in case you had not saved the document.
  3. CTRL+F4: Close current document
  4. Shift+F4: Repeat the previous “Find” task you had performed.

F5 (Jumping, Launching, and Navigation)

  1. F5: Jump to “Go To” tab of the “Find and Replace” task window. Below is the window that pops up when you tap F5 in an open word document.
  2. CTRL+Shift+F5: Launch Bookmark task window. This allow you to add, delete, or Go To specific Bookmarks.
  3. Shift+F5: Navigate to the previous edit. Word is configured to save only 2 of the previous edits. Therefore, with two F5+Shift taps, you can jump to 2 previous edits you had done.

 F6 (Window Pane Navigation)

  1. F6: Navigate to next pane.
  2. CTRL+F6: Navigate to
  3. Shift+f6: Navigate to the previous pane.
  4. CTRL+Shift+F6: Navigate to previous open word document.

F7 (Word Editor Functionalities)

  1. F7: Launch “Spelling and Grammar” task window. Then you check spelling for highlighted text. Below is an example.
  2. Shift +F7: Activate Thesaurus dictionary

F8 (Selection Manipulation)

  1. F8: Activate Text Selection mode. Clicking F8 works like CTRL+Shift to select words in MS Word. After selecting a word, you can use all Arrow keys to select more words left, right, upwards or downwards.
  2. CTRL+Shift+F8: Return cursor to the selection where you started. However, this does not deactivate the selection mode. You can as well make a new selection.
  3. Shift+F8: Expands selections backward. If you click F8+Shift you will select the previous sentence.

F9 (Field Navigation)

  1. F9: A shortcut to update a field in a word document.
  2. CTRL+F9: insert curly braces field i.e in the word document.
  3. ALT+F9: Toggle between hiding and inserting above field
  4. CTRL+Shift+F9: Deactivate the inserted field.

F10 (Word Task Bar Shortcuts)

  1. F10: Tapping F10 reveals letters you can press to switch taskbar tabs. The letters include F (File), H (home), N (insert), P (Page layout), S (References), M (Mailings), R (Review), and W (View). You must first click F10 then type the Letter to navigate the tab.
  2. CTRL+F10: Toggle between minimizing or maximizing MS word.
  3. Shift+F10: Launch the context menu similar to right-clicking a word document.

F11 (Navigate Word Field)

  1. F11: Navigate to the next field in the word document.
  2. Alt+Shift+F11: Navigate to the previous field in the document
  3. CTRL+F11: Lock a word document field to avert editing
  4. CTRL+Shift+F11: Unlock a locked word document to allow editing

F12 : (Saving and Print)

  1. Launch “Save As” Window to save the current word document.
  2. CTRL+F12: Launch “Open” window to select folders you want to save your document
  3. Shift+F12: Save the current open word document
  4. CTRL+Shift+F12: Launch “Print” window. You can choose to select a printer and print setting. Click ESC to exit the print window.

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